Position Overview
The Administrative Executive at Wilfred College plays a key role in ensuring the effective administration and smooth operation of the college’s Sixth Form programmes, including A-Levels, IGCSE, and AS-Level courses. The role is responsible for maintaining academic and operational standards, coordinating classroom activities, managing student and teacher records, and supporting communication between students, teachers, parents, and management. The Administrative Executive ensures that administrative processes supporting teaching and learning are efficient, organized, and aligned with the college’s academic policies and quality standards.
Key Responsibilities
1. Quality Control & Academic Compliance
• Monitor and uphold academic and operational standards in accordance with the college’s policies and educational requirements.
• Ensure administrative processes comply with institutional guidelines and academic procedures.
• Assist in maintaining quality assurance processes for sixth form programmes.
2. Classroom Operations Management
• Oversee the smooth day-to-day running of classroom activities.
• Address operational and logistical issues affecting teaching and learning.
• Ensure classrooms and learning environments are organized and functional.
3. Student Timetable Administration
• Prepare and manage student timetables for all programmes.
• Ensure timetable accuracy and timely updates for students and teachers.
• Communicate timetable changes promptly to all stakeholders.
4. Teacher Attendance & Scheduling
• Track and record teacher attendance and punctuality.
• Maintain teacher schedules and coordinate substitute teachers when required.
• Ensure minimal disruption to academic activities.
5. Curriculum Monitoring & Classroom Observation
• Support curriculum delivery by monitoring lesson plans and schedules.
• Conduct classroom observations to ensure adherence to academic standards.
• Provide feedback and report observations to the Head of Sixth Form.
6. Student Academic Monitoring & Records Management
• Maintain accurate records of student attendance, academic performance, and progress.
• Support the preparation of academic reports and performance tracking.
• Assist with identifying students requiring academic support or intervention.
7. Communication & Stakeholder Coordination
• Serve as a liaison between teachers, students, parents, and management.
• Communicate academic updates, schedules, and important notices.
• Address inquiries and concerns professionally and promptly.
8. Administrative Support & Reporting
• Prepare reports related to student performance, attendance, and academic activities.
• Maintain organized documentation for administrative and academic records.
• Support the Head of Sixth Form with administrative coordination and operational tasks.
